Digital imaging software is divided into two distinct categories. First we have software aimed at the home user then we have enterprise level software which is aimed firmly and medium to large businesses. Home users will invariably get free digital imaging software when they purchase their new scanners. This software is easy to use and will easily handle all the tasks required by users. Home users usually only require single copies of scanned documents and a logical filing system the volume of work is rarely high so most software is useable. It is at the business end of the spectrum that Digital Imaging software really needs to perform. Over the years the software has improved dramatically in both character recognition and ease of use but there are still a number of things that need to be look at before purchase. Diabetic Retinopathy
For business level software it is important that the software will run a range of computers and that it is future proof so that if your company upgrades to the latest version of windows or MAC OS your software will still work. By far the most important aspect of digital imaging software to consider is ease of use. This is particularly true in businesses where a number of different users of differing abilities will need to use the software. If the interface isn’t intuitive users will have problems finding and indexing documents. Try to get hold of a trial or demo version of the software before committing to purchasing it.
The Interface should be uncluttered and it should use easily recognizable symbols so that even the newest member of staff can guess what each button does. The interface should be logical and should allow a user to move seamlessly from one task to another. There are many features that will be invaluable to businesses for example documents should be able to be filed in their original format. Look for the ability to read bar codes as this will make scanning large batches of documents much easier. Security functions are also worth considering preventing access to your scanned documents by unauthorized personnel and outsiders should be a priority.
Finally the software should be scalable if you company grows rapidly over the next few years your document imaging software should grow with you. Finding out that your software can’t handle the current volume of work and that it is incompatible with newer software could be a disaster.